Help Center CommunicationHow do I manage my group calendar?

How do I manage my group calendar?

The group calendar is a place to keep track of all events in the group, and allow people to RSVP or sign up to do or bring things to the event. The calendar can be kept private to the group, or can be made public to allow others to sign up for the event and simultaneously be enrolled in the group. 

Creating events

Events can be added to the calendar either from the calendar itself by clicking on a date, or while composing an email announcement from the event icon on the right. 

Each event must have a title, start time, and end time. You may optionally add a location or description to the event, as well as the items below. 

Repeating events

An event can be set to repeat weekly (on one or more days of the week), monthly (by day of the month or day of the week), or yearly by date. Doing so will create a copy of the event on the appropriate days in the calendar, continuing indefinitely until you stop the event. 

By deleting an instance of the recurring event you can choose the option of what instances to remove: 

RSVP to events

You can choose to allow members to RSVP to an even by checking the appropriate box when the event is created. 

Optionally, you can also allow members to bring a particular number of guests, or limit the total number of allowed attendees. 

When an RSVP is added to an event, it is visible when the event is added to an email announcement, as well as being visible in the calendar. Members can RSVP with one click. 

Event signups

Event signups work just like signup action items, but are attached to the event, so it can be accessed from the calendar, as well as any announcement containing the event. 

To add a signup to your event, click the + Add a signup to do or bring things link and then add one items per line. you can optionally specify how many of each item you need. 

When a member signs up for an item, they will be able to specify how many of the item they wish to sign up for and can leave a comment to give more detail of their contribution. 

Public calendar

A calendar can be made public to allow others to see and sign up for events, which will also automatically add them to the group. 

To learn more about public calendars, see this article